A digital Cashbook for hospitality & small businesses – 100% tax office compliant

A cash book is mandatory as soon as you handle cash. Many people still do it with slips of paper or Excel and risk mistakes and stress in a POS inspection. With orderbird it finally becomes simple: our digital Cashbook is built firmly into your POS system – whether you work with orderbird PRO or orderbird MINI.

Get through the POS inspection stress-free – from as little as 60 € a year.

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Why a digital Cashbook is indispensable

Cash income and expenditure has to be documented completely – that is a legal requirement. Handwritten entries or Excel are no longer enough for it. Anyone working sloppily risks back payments or penalties in a POS inspection.

With orderbird it runs more simply: all income and expenditure is recorded automatically, stored securely and can be called up at any time. So you have your till under control. With no extra effort and with a good feeling about the next POS inspection.

Your advantages with the digital Cashbook for simple bookkeeping

Bookkeeping does not have to be complicated.

Your advantages at a glance:

Legally sound & tax office compliant – 100% GoBD- & KassenSichV-compliant
Time saved – income, expenditure and receipts are recorded automatically
Everything digital – simply photograph receipts and store them securely
Order instead of paper chaos – all data stored unalterably
Seamlessly integrated – can be activated immediately in your orderbird POS system

In our system you will find clear cash book examples with solutions that show how simple bookkeeping can be.

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The electronic Cashbook from orderbird – get through the POS inspection stress-free

An electronic cash book is mandatory, but it does not have to be complicated. While other systems work with additional software, at orderbird everything is already in there.

Whether with the iPad POS system orderbird PRO or with the all-in-one device orderbird MINI: your Cashbook is integrated directly, always up to date and 100% tax office compliant. Recognized by the tax office too, of course.

So you are prepared at all times and go into every POS inspection relaxed. And your bookkeeping runs almost by itself, leaving you more time for what matters to you: your guests.

The functions of the digital Cashbook at a glance

Collecting receipts, entering figures manually, hoping everything adds up when you count the till. That costs you nerves.

With the digital Cashbook from orderbird a lot of it takes care of itself: income, expenditure and receipts are recorded completely, stored securely and can be called up at any time.

This is what is included:

Record income & expenditure automatically
Photograph receipts & store them digitally
Count the till with an integrated counting record
A comment function for special cases and corrections
An overview of all cash movements

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A cash book for hospitality – specially for restaurants, cafés & bars

In hospitality a lot of receipts and cash amounts change hands every day. With the hospitality Cashbook from orderbird PRO you keep an overview at all times – automatically, digitally and tax office compliant.

This is how orderbird PRO supports you:

Lots of cash transactions? The cash book for hospitality records everything automatically
Daily closing and Z receipts? Always stored digitally, available at any time
A POS inspection? Stay relaxed, your electronic cash book is audit-proof

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A cash book for small businesses – integrated in the orderbird MINI

Whether a café, a food truck or a trades business: as a small business owner you also need a cash book that simply works. With the cash book for small businesses in the orderbird MINI you keep your till securely, digitally and without much effort.

Your advantages with orderbird MINI:

Easy to use & an affordable entry point from just 60 € a year
Two weeks free to try – with no risk at all
Quick activation directly via MY orderbird
Ideal as a cash book for a small business – legally sound and straightforward

Request a quote for orderbird MINI now

Already using orderbird? Benefit from the integrated digital Cashbook

If you already work with orderbird PRO or orderbird MINI, you can set up your digital Cashbook easily. The cash book software runs directly in your system and is ready to use straight away; no extra software is needed.

That way you keep your cash book online, tax office compliant and with no additional effort.

Simply activate it and your cash book almost takes care of itself.

Set up the orderbird PRO Cashbook Set up the orderbird MINI Cashbook

A digital Cashbook – how do you keep a cash book correctly?

Whether a restaurant, a café or a food truck – a clean cash book is easy to keep once you know what matters.

3 rules of cash book keeping:

1
Record all income and expenditure daily and completely
2
Always document the entries in chronological order
3
Compare target and actual figures when counting the till

Everything to do with cash belongs in a cash book. That means income, expenditure and the matching receipts. With orderbird that happens automatically. Your POS system records all cash movements directly, and you can simply photograph receipts with the camera and store them digitally. So you always keep your cash book correctly, with no additional effort.

How to use the digital Cashbook from orderbird – the essentials in the video

Sometimes a picture says more than many words: this video shows you how to keep your cash book online – securely, clearly and calmly.

So you can see why the electronic Cashbook from orderbird makes your working day easier – tax office compliant, clearly structured and ready to go at any time.

The cash book obligation: who has to keep a cash book?

The GoBD has required an electronic cash book since 2017. Since 2018 at the latest, with stricter POS inspections, it has been clear that only digital, unalterable systems are recognized.

That affects everyone who works with cash:

In hospitality every business – from a restaurant to a café
In other industries too, as soon as cash payments occur regularly

With orderbird you meet this obligation entirely automatically. Securely, digitally and seamlessly integrated into your POS system.

GoBD, KassenSichV & tax office compliant – always on the safe side

An electronic cash book is mandatory. Since 2018 the tax office has been checking even more closely with POS inspections. For you that means security is crucial.

With orderbird you have a partner at your side who covers you reliably. Your Cashbook is:

100% GoBD- & KassenSichV-compliant
TÜV-certified & Made in Germany
Tamper-proof storage of all data
Recognized by the tax office as an electronic cash book

Excel is not enough, but with orderbird you keep a cash book that is approved by the tax office.

Buy a digital Cashbook and start straight away with orderbird

More than 17,000 businesses already rely on orderbird – from restaurants through cafés to food trucks and small shops. With the digital Cashbook you are ready to go straight away too: secure, tax office compliant and with no extra effort.

That way you start calmly and have your cash book under control from the outset.

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Frequently asked questions about the digital Cashbook

What is a cash book?

A cash book records all cash movements in your business – income and expenditure.

What belongs in a cash book?

Income, expenditure and the associated receipts belong in a cash book.

How is a cash book structured?

A cash book is structured chronologically and has to be kept completely and traceably.

The cash book documents every cash movement; the cash-up is the daily closing.

Is an electronic cash book recognized by the tax office?

Yes, the orderbird Cashbook is recognized by the tax office as an electronic cash book.

Is it permitted to keep a cash book with Excel?

No, keeping a cash book with Excel is not permitted, because the data there can be changed.

What does a digital Cashbook from orderbird cost?

With orderbird MINI from 60 € per year

With orderbird PRO from 199 € per year

How can I set up the Cashbook in my POS system at orderbird?

You can activate the digital Cashbook directly in MY orderbird.

Set up the Cashbook for PRO

Set up the Cashbook for MINI